Volume 9 • Issue 1 • Summer 2006 • Page 1 • Page 2 • Page 3 • Page 4 • Download Newsletter as .pdf • ArchivesOne Home
Our Goals fall into two buckets – growth and continuous improvement. Goals for growth aim for more acquisitions in records management and increased new business development. Other Goals include continuous improving customer center operations, integrating acquisitions in harmony with our Values, building a premier Shared Services Team, professionalizing our customer relationships, driving team development and maintaining EBITDA margins.
All of our Goals tie into the ArchivesOne Values and Vision, which include:
- We enthusiastically provide systematic quality customer service.
- We act with integrity.
- We foster fairness and commitment among team members in a positive work environment.
- We act profitably.
- We are open to new ideas and initiate change through consensus.
By embracing and striving to achieve our Goals, we further our commitment to customer happiness while building a premier entrepreneurial company.
A.J. Wasserstein
President & Director of Customer Happiness
According to Information and Records Management,. “Office space in most organizations is too expensive for the storage of inactive records, which are those records referred to infrequently – usually less than once a month per file drawer. If no formal records management program is in place, “between 30 and 60 percent of an office’s records are either inactive or semiactive and need to be destroyed immediately or transferred from prime office space to a low-cost storage facility.”*
Savings from outsourcing activities and systematic records management can be profound. For example, experts place the cost of storing one linear filing inch of records in an office space for one year at somewhere between $10 and $25. A 4-drawer vertical filing cabinet will contain approximately 100 linear filing inches of records or 7 standard records storage boxes. Calculating the cost of this filing cabinet’s annual maintenance would produce a range of approximately $1,000 to $2,500. An off-site records management center, such as ArchivesOne, charges approximately $50 per month for those 7 boxes to be stored, so the savings to store records off site would range from $400 to $1,900 per year for just one filing cabinet!. For 50 cabinets of inactive records, (approximately 350 cubic feet) the savings could be $20,000 to $95,000 per year! As you can see, effective records management combined with effective outsourcing can significantly reduce operating costs for the organization.
Off-site records centers, such as ArchivesOne are
viable because we combine records from many clients in a standardized format to achieve economies of scale. This is a luxury typically unavailable to an in-house records center. Even in situations where there are large volumes of records, such as in government archives where many departments, ministries or agencies may be housed within the same facility, it remains less expensive to outsource inactive records to off-site commercial facilities.
Even though services such as inactive records management, computer backup tape rotation, backfile conversion projects to digital or film images and confidential destruction services represent opportunities for significant savings, active records programs and the records management system must still be managed by a competent records management professional. The presence of a skilled records manager or records management department within an organization greatly assists the organization in improving the efficiency and effectiveness of other employees.